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Suggestions for your agenda include: You began with the Project Initiation documents – Project Mandate, Business Case, and/or a Project Charter – to understand the business purpose and objectives for the proposed project.
During the Project Planning stage(s), you refined the initial project information into a Project Plan (may have included an interim Project Brief under PRINCE2®) which included the project approach, objectives, schedule, budget (cost estimate), resources, change approach, risk analysis, along with the plans for project communications and quality assurance.
This project will result in the development of new voice recognition software and supports TSI’s corporate strategy of providing progressive solutions to clients which improve productivity in both the workplace and home environment.
While voice recognition software is currently available, TSI believes that new technological developments will enable our team to develop a solution far superior to what is currently available.
In addition, you may have other impacts on the total project scope from: In addition to including a written description of the Project Scope in the Project Management Plan (a deliverable from the Project Planning process), the WBS (Work Breakdown Structure) and the Project Schedule (the activities listed in the Microsoft Project Gantt chart) both included the Project Scope activities, milestones, and deliverables.
Under PRINCE2®, the WBS scoping would have been more detailed as the PBS (Product Breakdown Structure), detailing the activities and milestones to deliver the Work Product and each deliverable would have been associated with its own Product Description.
If you need to track how much work each resource has performed on a task during a specific time period (for example, daily), you can enter the timephased information for actual work for each assigned resource.
It is intended for high level management so it should not get too much into the details of the project.
Also during the planning process, you decomposed the work to accomplish the project deliverables (Work Product & Product Descriptions) into 1-10 day activities and assigned resources to accomplish the work leading up to the deliverable or product.
Taken collectively, this is your project scope for the Project Execution phase.
As the week progresses you should be updating your status report so when Friday comes you can quickly finish it off and enjoy the weekend.
be sure to format your project status report so it provides the high level view for top-level management, yet covers enough in-depth information so team members and immediate managers can get the detail they need.